February
8, 2003
“Good plans shape good decisions. That's why good planning helps to make elusive dreams come true.”
Lester R. Bittel, The Nine Master Keys of Management
1. Upon entering the building, be sure that the front door is unlocked. The door can be unlocked by sliding the bracket all the way towards the center of the door.
2.
Enter
the office (which should be unlocked upon your arrival), and obtain the master
key set, located in the front of the second drawer of the file cabinet located
next to the air conditioning unit.
3.
On
the long table across from the copier will be a basket with the Order of
Service copies, the Joys and Concerns Journal and the Pastoral Care box. Bring all of these into the Sanctuary. Place the Order of Service basket on the far
left hand side of the bookcase containing the hymnals. Place the Joys and Concerns Journal and the
Pastoral Care box on the long table in front of the kitchen. Turn the journal to the first clean page and
at the top write the date. Be sure
there is a pen in the Journal.
4.
Unlock
the Minister’s Office (the key is marked “Minister”). Get the Chalice, which is located in the upper right side of the
bookcase next to the window. Bring the
Chalice into the Sanctuary.
5.
Turn
on the lights to the entrance way to the Sanctuary. The switch is located on the wall, above the book case, to the
right. Also, turn on the East lights,
West lights, and stage lights. These
switches are located on the wall just to the right of the nametag wall. Note that the East and West lights will take
about 10 minutes to come on.
6.
Unlock
Harry’s Closet (located in the back of the Sanctuary to the right of the
doors). From the second shelf, remove microphone number 4, the pair of
scissors, the duct tape roll, and a blank audio tape. From the third shelf, remove the basket containing the white
candles (used for Joys and Concerns during the service), and the box of
matches. Remove one cable set, which are hanging on the wall on the right side
of the closet.
Page
Two
7.
Unlock
the sound cabinet, immediately to the right of Harry’s Closet. The key is a small gold key labelled
“sound”. Replace the keys in the office.
8.
Turn
on the air conditioner. The switch is
located immediately to the right of the sound cabinet.
9.
Be
sure the candles are clean and free of loose wax.
10.
Be
sure the Chalice has enough lamp oil (extra oil is located in the Minister’s
Office, just above where the Chalice is kept).
The glass container where the oil is held should be about half
full. If it is not, fill the container
to half full using the small plastic funnel, located in the white box stored in
the Minister’s Office, directly next to where the Chalice is kept. Clean off any stray candle wax or oil left
on the Chalice.
11.
Unwrap
the blank audio tape, and label it with the name of the service, the person
doing the sermon, and the date. Place
the tape in the tape deck on the lower right of the sound system.
12.
Bring
the Chalice, the basket of candles, the match box, the microphone and the cable
to the front right portion of the platform.
Place the Chalice on the tall thin wooden platform. Be sure the shorter wooden platform with the
sand tray on it is directly in front of the taller platform. Place the match box inside the tall thin
wooden platform, and the candle basket to the left of the tall thin wooden
platform.
13.
From
behind the platform, on the right hand side, grab a microphone stand. While on the side of the platform, flip the
white switch on the wall. This will
turn on the Chalice stained glass window light.
14.
Place
the microphone stand about 18” from the port labelled “#4” on the bottom right
portion of the platform. Place the
microphone in the microphone stand holder. Wrap the cord a couple of times
around the microphone stand, and then
15.
plug
the female end of the cable into the back of the microphone, and the male end
of the cable into the port labelled “#4”.
Place any extra cable slack onto the platform behind the fake potted
plant.
16.
Tape
down the balance of the cable to the carpet.
Cut the tape with the scissors.
17.
Using
the matches, light the Chalice, making sure it does not sputter or smoke. If it does, the wick may need to be trimmed
or replaced.
18.
Check
the podium, and be sure to remove any trash.
19.
Take
the scissors and duct tape back to Harry’s Closet. On the way, do a quick sweep of the rows of chairs, looking for
any trash. Replace the scissors and
duct tape in Harry’s Closet.
Once
you’ve completed set-up, it’s time for the sound check!
Page
Three
1.
Turn
on the sound system. The switch is
located just below the sound cabinet.
The system is “on” when the red light is glowing.
2.
A
good sound check is usually done with two people, one on the microphones and
one adjusting the sound system. Chances
are, however, you will be alone. If so,
simply speak into the podium microphone (labelled “#3) and the announcement
microphone (labelled #4). Note that the
podium microphone is always on. The
announcement microphone needs to be turned on by flipping the switch on the top
of the microphone. The podium
microphone is EXTREMELY SENSITIVE! Keep
your face at least six inches from this microphone. Note how you sound (too loud or too soft).
3.
At
the sound cabinet, turn the white button under the microphone to be adjusted
(also labelled as #3 or #4) to a more appropriate level. There is also a MASTER level knob on the
upper right of the sound system (labelled “MASTER”) that you can adjust if
necessary.
4.
Some
services will require taped or CD music to be played. Verify that the music given to you actually works by testing
it. Tapes to be played go into the
middle right tape deck. Press the
“play” button on the middle right side of the deck to play the tape. The CD player is on the left side of the
tape deck. Press the “play” button on
the middle left side of the deck to play, or press the “>>” key to
advance to the designated track.
5.
Remind
anyone participating in the service of the sensitivity of the podium
microphone.
Take
a breather before the service. Use the
bathroom BEFORE the service starts!
1. Continually monitor sound levels, as different people will speak at different levels. Particularly try to avoid the “popping p” syndrome!
2. At the point in the service where the sermon begins, press the “record” and “play” buttons at the same time on the tape deck where you placed the tape deck. You are now recording the sermon! Press “stop” at the end of the sermon, and then press “rewind”. Remove the tape from the deck, and place it in the library in the wooden box near the door that holds tapes from previous services.
3. Remember to play any music given to you at the appropriate part of the service. Follow directions under Sound Check, item #4, above.
At
the end of the service, prepare to swing into action!
Page
Four
1. Immediately after the service, remove any tapes or CD’s from the sound system, and turn off the sound system.
2. Head to the platform, and unplug the cable from port #4 and from the microphone. Discard the duct tape. Wrap the cable and tie it with a twist tie. Place the microphone stand behind the platform, and turn off the Chalice light switch. Place the microphone next to the candle basket.
3. Place the white candles back into the basket, and put the match box on top of the candles. Take the white candle basket, match box, microphone and Chalice to the back of the Sanctuary. Place the white candle basket, match box and microphone back into their respective places in Harry’s Closet. Return the Chalice to it’s place in the Minister’s Office.
4. Congregants will place Orders of Service back into the Order of Service basket for recycling. Separate the Orders of Service from the blue covers and any inserts. Blue covers are retained for the following week, along with any inserts that remain date relevant.
5. Bring the Joys and Concerns book, Pastoral Care box, and Order of Service basket with blue covers and any relevant inserts and replace them in the office. Place the old Orders of Service in the box next to the copier.
6. Walk through the Sanctuary and pick up any hymnals, Orders of Service or trash. Place hymnals back into the bookcase. Return any materials on or behind the podium to their owner!
7. Obtain the master key set once again from the office, and lock Harry’s Closet and the sound cabinet. Return the keys to the office.
1. Most of time, closing will be done by someone who stays later. However, there may be cases where you will need to secure the church.
2.
Turn
off all lights in the Sanctuary, as well as the air conditioning.
3.
Be
sure the sliding glass doors to the patio are closed and locked.
4.
Close
the office door. Be sure it is locked.
5.
Lock
the front doors by sliding the bracket all the way to the outside of the
door. (Make sure you check both doors!)
6.
Be
sure the doors close behind you when you leave.
Joys and Concerns Journal/Pastoral Care box
out?
Chalice , candles and match box in place?
Announcement microphone in place?
Sound Check
Any taped or CD music ready to be played?
Sound levels adjusted?
During Service
Sermon recorded?
Break Down
Chalice, candles, match box, microphone
returned?
Joys and Concerns Journal/Pastoral Care box
returned to office?
Order of Service covers returned to office?
Closing
All lights and air conditioner off?
All doors locked?